Free trucking tools / Cost Per Mile Calculator
Cost Per Mile Calculator
Your cost per mile is the floor under every rate you accept. If you do not know it, you cannot tell a good load from one that loses money.
Enter your monthly fixed costs (truck and trailer payments, insurance, permits, and other bills that do not change with miles) and your variable costs per mile (fuel, maintenance, tires, tolls). Add your loaded and deadhead miles for the same month. The calculator shows cost per total mile and cost per loaded mile, which is the minimum rate per loaded mile you need to break even.
Check any broker free (authority, BMC-84 bond, surety). If a load goes unpaid, get a ready-to-send demand letter and bond-claim packet: $9 with code LAUNCH10 through Oct 29 (then $19).
Frequently asked questions
What is the difference between fixed and variable costs?
Fixed costs stay the same whether you drive or not, like truck payments, insurance, and permits. Variable costs rise with each mile, like fuel, maintenance, and tires.
Why does deadhead matter?
Deadhead miles cost you fuel and wear but earn nothing. Spreading your total cost over loaded miles only shows what each paid mile must cover.
Should I include my own pay?
If you want your break-even rate to cover a salary, add your target monthly pay to fixed costs.
How often should I recalculate?
Whenever a big cost changes, such as a fuel price swing, a new insurance premium, or a new truck payment. Many owner-operators check it monthly.
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Results are estimates for planning. Check your rate confirmation and agreements for the terms that apply to you.
Not legal advice. This is a document-preparation tool, not a law firm. Results aren't guaranteed. Verify all info with FMCSA and consult an attorney for legal questions.